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Many offices these days are trying to become paperless, but there are several reasons why printouts will always be essential. One of them is that regulation and compliance require documents to be stored as hard copies. In many industries, especially legal, you can find no way to get around this and this makes fast printing a necessity in many of the offices.
What makes a difference is that files on paper are easier to read and make changes to. Even employees would prefer to read large amounts of data on paper instead of digitally, especially if they cannot access digital data when out of the office.
Since it is all but impossible to get rid of the need for printing in offices, businesses may as well put efforts into ensuring that their printing is done fast and right. You may already know how to restart print spooler queues, in which case you also know that this is one of the main issues in office printing these days.
Sometimes, when an employee sends a large print job to the printer and it does not print, it may give them cause to think that the job got lost en route. If they are relatively ignorant, they will try to send it again, which will then cause toner and paper wastage when all of the prints come through. It would also hold up further print jobs in the queue.
One other issue is when trying to print images, which are embedded in documents, which while not large themselves, get converted by the printer into something several times the size of the original file.
Most companies are in need of a way to speed up their printing process, although this can be difficult because of the changing ways in which an employee accesses office data these days. Remote access is one of the staples for many of them. Sufficient bandwidth is required in the office if that is to work without any hitches, and if the option of printing needs to be available to everyone; it would raise overall operational costs also.
One of the better features you can have is the compression of data sent to the printer, so that the speed at which the print job arrives is much higher, and the bandwidth required is less. Businesses should be on the lookout for solutions that enable faster printing and less print queue congestion, so that work does not get interrupted in the office.